Cloud computing

The Pros and Cons of Working with the Cloud in Data Collection

If the pandemic has taught us anything, it’s that remote work is here to stay. Consider the state of the workplace.

  • Eighty percent of American employees prefer flexible jobs.
  • Google has embraced the flexible working environment at least through September 2021.
  • A study by Novipro found that over 50 percent of Canadian businesses believe that the cloud is the future.

It is known that remote work is intimately linked to cloud technology. Aside from the current pandemic context, collecting data in the field is by nature a work that has always been done remotely. This case study is a good illustration of the pros and cons of working with a cloud solution.

Pros of Working with the Cloud in Data Collection

  • Security
  • Efficiency 
  • Collaboration
  • Flexibility
  • Cost Reduction

Security

Cloud computing is very secure these days. Indeed, the storage and backup of your data are no longer done locally but on duplicated external servers. Thereby, you are no longer vulnerable to incidents (flood, fire, and theft) that can put your hardware and data at risk.

Efficiency

Cloud allows a mobile application to be connected to a cloud database. Thus, this technology accelerates the speed of data processing and increases productivity. As a result, all the steps of manual data transcription are eliminated compared to a traditional “local” type solution.

“The mobile forms app is a lifesaver for my inspectors by improving our accuracy in the field,” says Greg, VP operations “Our inspection app has reduced errors and eliminated redundant processes.”

Collaboration

A data collection app streamlines collaboration. Indeed, it ensures all team members have access to data in real time.

Moreover, this technology fosters communication between your team members which improves synergy and strengthen your business.

Field operations manager, Michelle, praises the benefits of the cloud and data collection forms. “A mobile data collection application provides an ideal solution that promotes data sharing and collaborative work.”

Flexibility

A data collection app allows you to carry out larger projects without increasing your staff proportionately.

As water maintenance technician Jonathan explains, “With a mobile form app, I can complete the required survey data collection in less time and more efficiently.”

Cost Reduction

Perhaps the greatest benefit of a mobile form app is the money that the organizations save. In addition to reducing data entry errors, it saves a lot of time when managing field data. And it’s no secret that saving time is saving money.

Cons of Working with the Cloud in Data Collection

While working with the cloud has tangible benefits, there are also other factors to consider when determining if it is right for your business.

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Accessing your data is one of the most feared problems in the cloud. Certainly, if the user does not have an internet connection, or a poor connection, he will not be able to access his work platform.

Backup Plan

It may be necessary to set up a backup plan that includes offline storage. Indeed, that will ensure your organization’s smooth operation in the event of a system failure with minimal downtime. 

Authorization management

Collaborative online work requires a manager to assign and manage permissions for changes to a database. Moreover, it will be more complicated for large projects, with many participants at multiple levels.

Consequently, the person in charge of a project may spend a lot of time managing this aspect to the detriment of their other tasks.

Make sure you put in place an adequate and effective authorization system from the start to control this potential inconvenience.

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