digital forms in field

How to convert paper forms to a digital forms for free

Reducing, reusing and recycling paper in the office is a factor that all companies today, regardless of their size, should take into consideration. The concept and concerns around environmental protection affect everyone. Both companies as well as individuals are actively looking for alternatives to minimize their environmental impact.
Today, we have easy access to digital solutions which, in addition to improving the efficiency of our work processes, are also environmentally friendly.
Producing one ton of paper requires cutting down 17 trees. By using digital forms, you will reduce your paper consumption and optimize your data collection operations in the field at the same time.

But there are also other benefits to going digital. Read on to find out more.

Reasons to go digital for data collection

Here are the main reasons to use digital forms instead of paper for your data collection operations:

  • They will save you time
  • You will become more efficient
  • You will be more competitive
  • Data collected from digital forms can be organized easily based on different variables such as city, customer name, address or other important information
  • It is easy to search and sort your information by variable or category
  • Digital data can be synchronized, and users can access it in real time

Features of digital forms vs paper forms

By converting your paper forms to digital, you will have access to a wide variety of interesting features, which are only available with digital tools. Some of these features include:

  • Live location sharing
  • Taking photos include with your data
  • Automated calculations
  • Automatic completion of fields
  • Improved data quality

What are digital forms?

A digital form is an electronic version of a paper form. When you use paper forms, you collect the data in the field, then go back to the office and manually enter the data into a database by typing it manually. With digital forms, on the other hand, you avoid the long, tedious and error-prone data transcription phase.

Digital forms can replicate all the useful elements of a paper form, such as:

  • Text input
  • Hand-drawing of sketches
  • Filling in of checkboxes
  • Adding signatures

Digital forms can be completed faster, and they are more accurate because you can implement a system to automatically copy information from the field into a database.

How to convert paper forms to digital forms

With Coral Collect – the world’s most fully-featured field data collection app – you can convert your data collected with paper forms into digital forms and then share it with field teams easily. Here is how to do it:

Step 1:

Register with Coral Collect through our registration page.

Step 2:

Replicate your digital form in the form section with our easy-to-use drag and drop form builder.

Step 3:

Invite your team members through their email addresses.

Step 4:

Give the required permissions to your teams.

Step 5:

Download the Coral Collect mobile app.

Now everyone on your team now completes your digital forms easily.

Are you ready to make the switch to digital? Sign up now for free!

To find out more about Coral Collect, feel free to check out our video intro here .You can also head over to the Coral Collect signup page to find out more about what Coral Collect can do for you and your business.

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