6 Effective Ways to Learn and Master new Technologies

As technology evolves, so does your need to navigate learning curves in order to keep up. Given the rapid pace of this evolution, keeping up can be a challenge. No sooner have you mastered one piece of software than a better alternative or update is released. And so, the learning cycle continues as you adopt, adapt, and repeat.
As a result, you not only need to be efficient in your day-to-day tasks; you need to be an efficient learner. With that in mind, here are six considerations to help you learn and master new platforms and tools with greater ease.

1. Let go of fear.

As the saying goes, “the only constant in life is change,” so try to roll with it.

One of the greatest obstacles to learning is fear, especially when it comes to technology. Accept that you’re going to make mistakes. Even the most experienced professionals make them.

Mistakes and failure can be our greatest teachers. The more you resist them, the harder it will be to learn. So, shift your perspective and embrace both as opportunities to master the tools that will help you become more successful.

2. Learn the lingo.

In today’s digital world, jargon abounds. Familiarizing yourself with tech terms and acronyms will make the learning process a whole lot easier.

Be patient with yourself. Learning any new language takes time, but perseverance pays off. Sure, in the beginning you may find yourself tripping over terminology. However, put in the effort to memorize and comprehend and eventually your brain will adjust and enable you to learn more efficiently.

3. Make time for play time.

Approach learning like an adventure and experiment with a curious mind.

Explore the features of your new technology one by one. Once you’ve figured out how each component works, you’ll be able to put the puzzle pieces together and excel as a solutions master.

4. Take advantage of available resources.

The technology sector is highly competitive. As a result, tech providers make resources readily available in the hopes of becoming and remaining your ‘chosen one.’

Take advantage of these resources to obtain the information you need to overcome your lack of solution experience.

5. Learn from other users.

If you encounter an obstacle when learning a new technology, chances are that someone else has faced the exact same challenge. Set aside your pride and ask your peers for help.

Also, check out technology discussion forums and knowledge bases like Stack Overflow for questions and answers that may meet your needs.

6. Teach others.

Just as there are those who know more than you, there are those who know less.

As you work your way through the learning process, teach other beginners what you’ve learned. Articulating your newly acquired knowledge will help you maintain and hone your skills.

Remember, technology is your friend.

As is the case with many relationships, you may get off to a bumpy start but stick with it. Over time, you’ll come to reap many advantages.

From unlimited access to information to cloud storage and mobility, today’s platforms and tools are designed to deliver greater workflow ease. Before you can master these platforms and tools, however, you must embrace your willingness to learn.

Looking for a solution for your field data collection projects? Coral Collect makes learning easy. We have an abundance of helpful resources, including videos, articles, guided onboarding, and more, to help you master our solutions. Let the learning begin.

Increase your profitability with the right enterprise asset management solution

When was the last time you took stock of your enterprise asset management system? Does it still offer good value for money or are there now more affordable solutions on the market? How does it rank when it comes to efficiency?

Perhaps it’s time for an audit.

The profitability of your business depends on your ability to optimize productivity while minimizing costs. That’s where making smart enterprise asset management (EAM) decisions become essential.

An EAM solution enables you to manage your company’s physical assets throughout their individual lifecycles. The better you are able to manage them, the longer they’ll serve you.

Whether you run a small business or a large enterprise, the longer you can maintain your assets, the greater your returns. Put another way, a high asset turnover rate is detrimental to your bottom line, particularly if your business uses costly equipment.

EAM systems can help you get the best performance from your equipment and reduce downtime within your operation. Whether you manage infrastructure, buildings, vehicles, machinery, or office equipment, the right asset management tool can help you optimize the inspection process. This enables you to identify small or potential problems before they turn into larger, more costly ones.

Furthermore, asset management systems can help automate security and compliance processes. Such processes help you reduce risks within the workplace, thereby protecting both your employees and your business at the same time.

The right enterprise asset management solution can help protect your business.

The issue isn’t whether or not you need to implement an efficient EAM solution. In today’s competitive environment, you do. It’s essential to the management of your day-to-day business operations. Rather, the issue is finding the solution that is right for your business.

Ideally, you want an asset management solution that is affordable, efficient, scalable, and easy to use. The right system can help minimize negative impacts on your business by:

  • Reducing the chances of critical assets failing
  • Performing predictive maintenance via checklists
  • Allowing proactive rather than reactive maintenance
  • Helping you stay in compliance
  • Providing employees with a safe work environment

A good asset management system will do all of the above seamlessly, without creating additional work for your employees.

Why look to cloud-based enterprise asset management solutions?

Managing your assets on paper is time-consuming. It increases the day-to-work workload of your employees, which in turn increases the cost of doing business. In light of human error, inaccuracy and non-standardized data are par for the course, making data analysis both difficult and unreliable.

In addition to minimizing errors, “the cloud has an inherent advantage whereby data collected by humans and your machines is stored in one commonplace, so you are creating ‘one source of truth’ for your machine-generated and human-generated asset register.” (Source: Comparesoft)

Cloud-based solutions like Coral Collect offer many benefits. For example:

  • All authorized personnel can quickly access the same information from anywhere
  • Managers can monitor the progress of inspections in real time
  • You can modify your mobile forms in moments and immediately deploy them in the field
  • Immediate access to field reports allows you to stay ahead of problems and keep your equipment running

Plus, with a cloud-based solution you don’t have to make a huge upfront investment like you often do when you rely on location-based software.

Look for an EAM that is flexible, and affordable.

Enterprise asset management software can be expensive and inflexible. Do your homework before investing. Keep in mind that if you’re not able to adapt the software to suit your processes, you’ll need to adapt your processes to suit the software. It’s not ideal. That’s why so many look to Coral Collect.

With Coral Collect, you can create forms that orient data entry around your existing workflow. In other words, the software adapts so that you don’t have to. Plus, its user-friendly mobile interface minimizes the learning curve and makes it easy for employees to get on board.

Furthermore, unlike many of our more expensive competitors, Coral Collect is fully scalable. All of our plans include an unlimited number of users and can be easily integrated with your existing systems and databases. This means you get to avoid the headache of transitioning to an entirely new system.

Looking for an intuitive and easy-to-use mobile forms application?

Coral Collect has a user-friendly drag-and-drop form builder that allows you to create your own custom forms. Our clients frequently tell us they’re surprised that such a sophisticated platform can be so easy to use. If you’re seeking an asset management tool that combines this level of simplicity with affordability and flexibility, learn more about Coral Collect.

5 Tips For Harnessing Data For Better Disaster Response

When a disaster strikes, emergency response is essential.
The history of Canada’s natural disasters have highlighted the importance of having a good, up-to-date and accurate database to support emergency operations. 

Each year, seismologists detect more than 4000 earthquakes in Canada and  in the surrounding regions. Canada has already suffered massive earthquakes, recording tremors of up to 8.1 in magnitude, according to the Natural Resources Service of Canada.

People can find themselves without electricity, without housing, without food, without water and without other necessities.

The ability to gather and assess large amounts of data during a crisis is one of the best ways to really help, whether the disaster is a hurricane or an earthquake.

Here are some suggestions to help emergency management agencies and other disaster response organizations prepare for the 2021-2022 disaster season…

1. Digitize Your Forms

The biggest benefit of digitizing your forms is how much time it saves you in an emergency.

The most common way to digitize a form is by using an online service. There are many services available, but the best ones will allow you to turn your paper forms into digital forms that can be filled out anywhere – even in offline environments.

Coral Collect can help you digitize your forms so that you can quickly communicate with team members and other agencies who can view and act on your data remotely.

2. Develop A List Of Local Hospitals, Shelters And Pantries

If you are planning to evacuate your home or business during an emergency situation, it is important that you have the necessary supplies on hand. You should also know where these resources can be found in case they become needed.

This will help ensure that you do not run out of food, water, medicine or other necessities when disaster strikes.

It may take some time for you to gather this information but once you start gathering it, you’ll find yourself with more options than ever before!

Scan this list into digital form so that everyone on your team can update and edit information. This way, if a hospital is closed, damaged or full, this information should reach your recovery teams immediately.

3. Coordinate With Other Agencies

Create a strategy that allows coordination with other response teams.

This may include:

●  Coordinating with the local police department to ensure they are aware of and prepared for any potential hazards or threats, such as an active shooter situation;

●  Coordination with fire departments in case there is a need to evacuate people from buildings;

●  Coordination with hospitals if there is a need to transport patients out of harm’s way;

●  Coordination with utility companies to shut off service where needed;

●  Coordinate with public works officials to determine whether roads will be closed during emergencies

A response app can notify other teams when supplies arrive, hospitals are closed, or shelters have opened.

4. Map Your Progress

Mapping your disaster response progress is important because it allows your team to review the map to see their progress on the scale of the disaster and to make changes as needed.

You can map your team’s recovery efforts and coordinate with other teams to ensure all activities and supply deliveries are location-bound and accessible. 

5. Publish Your Impact

After disaster recovery, it is important to share your impact and progress with the public, especially government agencies and other organizations. This data will inform them about how resources were allocated and what was needed to fully recover from the disaster.

Organization, coordination, and accurate and accessible data save emergency management agencies and other disaster response organizations time and lives.

The following are some examples of ways you can publish your impact:

●  Create a website or blog that provides information on your organization’s activities during an event and after its aftermath. 

●  Use social media to communicate directly with people who have been affected by disasters in their communities.

●  Publish reports detailing the results of your work. These may include:

○  A summary report describing the scope of damage caused by the storm/flooding;

○  An analysis of the causes of flooding;

○  The number of homes damaged by floodwaters;

○  How many residents evacuated due to flooding;

○  What actions were taken to mitigate future damages;

○  Recommendations for improving preparedness efforts.

How To Get Started

One of the biggest challenges facing emergency management agencies is collecting and analyzing data so that they can respond with the appropriate resources in a timely manner.

Every natural disaster is different; there is no way to predict what will happen or what the needs of those affected will be. But with mobile technology, rescue teams can be better prepared and organized to respond to these events.

Operating a mobile data collection platform such as Coral Collect allows these agencies to report damage, repairs and use of supplies in real or near-real time to their respective agencies.

Coral Collect is a solution that allows collecting, saving, and sharing data in the field in a collaborative way. This solution enables all levels of the organization to be involved in managing field data.

●  Technicians can collect data

●  Analysts can control operation monitoring, planning, and project management

●  Managers can execute performance analytics, user management, and create PDF reports

Click here to watch a video for an overview of how Coral Collect can help with emergency disasters responses!

The next generation of digital maintenace professionals tools

While quality, service, and customer satisfaction are the cornerstones of any business, it is ultimately operational efficiency that determines a company’s long-term success.
Consider the money you invest, the equipment you buy, and the tasks your employees perform.
Do your outputs in these and other areas exceed your inputs and, if so, by how much? Needless to say, the more your outputs outweigh your inputs, the more profitable your business will be.
As maintenance professionals know, optimizing operational efficiency can sometimes require drastic changes. Other times, small, incremental changes suffice. Either way, improvement begins with identifying your existing inefficiencies. With that in mind, here are some questions you might want to consider:

  • Are there ways to spend less on your processes?
  • How can you eliminate the problems that cause costly emergency outages?
  • Does your company have a balanced maintenance strategy?
  • What tools can you implement to improve operations and reduce the possibility of future problems?
  • Can you reduce unscheduled maintenance hours by conducting regular, reliable inspections?

Today’s digital solutions provide exceptional benefits with respect to performance, maintenance, repair, and overhaul. Here, we take a look at how and where these solutions can offer you an operational and competitive advantage.

Compliance, audit and security management

Cloud-based automation platforms enable your maintenance professionals to completely reshape your asset management processes. They improve collaboration between maintenance teams while helping them identify and resolve disruptions.

Because of their data analysis capabilities, automation platforms also allow maintenance professionals to:

  • Use company data to verify regulatory compliance
  • Identify potential hazards and risks
  • Take proactive measures to resolve problems

Intelligent decision-making

The faster your maintenance team is able to filter complex information, the more efficiently you can identify and prioritize assets that require attention. Fortunately, there are applications specifically designed to aid you in this regard.

Decision-making software can rank tasks on your behalf, in order of urgency. Such applications can also:

  • Ensure that information is available in a concise and simple format immediately upon request
  • Deliver the right information can into the hands of the right decision-makers more efficiently

Planning and timing

Maintenance may be essential to your business, but it needn’t result in significant company downtime. Take a proactive, preventative approach and you can complete maintenance programs efficiently, with little downtime, less waste, and less energy consumption.

Look for planning and timing tools that allow you to schedule preventive maintenance so that it has the least impact on production flow.

Work order management

Companies that use maintenance management software see an approximate 20% reduction in equipment downtime and material costs, among other benefits.[vs1] 

Such software can help you maintain accurate records, making it easy to track your progress against your operational goals. It also:

  • Gives your technicians a clear understanding of what they need to accomplish
  • Enables technicians to easily document their work, access it from anywhere, and automatically track measurables

Mobile maintenance

With a mobile computerized maintenance management system, your technicians can receive and send information in real time using their smartphones. This means that, regardless of where they are, they can edit tasks, submit work orders, and view open orders.

No need for them to remember or write down work order instructions when they leave home base. All of the information they require when working in the field can be accessed easily from a mobile app.

Monitoring and surveillance

Online repository services store a complete history of working machines in the cloud. Remote access to this history means you can quickly identify machine locations, as well as any tasks that need to be performed.

Such platforms can also:

  • Assess machine performance data and inform you when you need to replace parts[vs2] 
  • Address repair tasks with mobile services that facilitate on-site maintenance operations using augmented reality applications

Asset data collection

Often referred to as a company’s crown jewels, asset data can strengthen a company’s decision-making processes, provided you can access it, of course.

Data gives you the insights you need to optimize resource allocation, among other things. That said, large amounts of data stored in large databases serve little purpose if it’s hard to access. Just as it’s important to implement precise data collection methods, it’s important to implement precise data analysis procedures, too.

In conclusion

The Internet of Things is at your fingertips. Use it to your advantage.

Leverage digital solutions so your company’s decision-makers can make informed decisions about resource allocation, machinery investment, and more.

And automate your data collection methods to simplify data exploration, preprocessing, and analysis. By doing so, your maintenance professionals will have easy access to up-to-date information anytime, anywhere.

Want to learn how Coral Collect can help you improve your company’s data collection and data management processes?

Sign up to Coral Collect

Field data collection: How to save 40% of your time

How much time does your company spend gathering and managing data? At Coral Collect, we help businesses save time, money, and human resources with the help of our proven field data collection software. We know this because our customers regularly tell us so.

Of course, we don’t expect you to make software decisions based purely on anecdotal evidence. So, let’s take a look at some real facts and figures.

Time equals money.

Our customers tell us that the Coral Collect platform reaps them time savings of up to 40% both in the field and in data processing. That’s 40% of time that they can then spend performing other important business tasks in their day-to-day operations.

How does Coral Collect accomplish this? By automating many of the data collection tasks that would otherwise need to be performed by workers in the field. Coral Collect also eliminates the need for employees to return to the office and manually transcribe collected data.

Let’s take a look at some of the ways Coral Collect‘s data collection methods can help you achieve similar time savings.

  • Easy access to previously collected data
  • Easy access to collection routes in the field
  • Faster form completion thanks to digital (versus paper) data collection methods
  • All-in-one access to forms, camera and GPS
  • Real-time access to collected data
  • Automatic transfer of data from forms to database, i.e., no manual data transcription required
  • Automatic management of photos linked to data
  • Automated creation of reports
  • Easy data sharing between teams, managers, and clients through the Coral Collect dashboard

Let’s take a look at the dollars and cents 40% represents.

Given we’re not privy to our customers’ financial information, we’ll explore a hypothetical scenario.

Company X is an environmental engineering company. The company employs a civil engineer who spends much of his time collecting and processing field data.

According to the Job Bank, the average civil engineer earns around $40 CAD per hour. If he works a 40-hour week and saves 40% of his time by using Coral Collect, he frees up 16 hours per week.

To Company X, those 16 hours are worth $640 per week, or $33,280 per year.

As for the upfront investment, Coral Collect’s standard plan costs just $25 per month, or $300 per year, netting a $32,980 return on investment. That’s $110 saved for every dollar spent.

In summary:

16 hours saved per 40-hour weekX 52 weeks $33,280
Less annual standard subscription fee– $300
Total annual return on investment$32,980

But wait. There’s more.

The savings outlined above don’t even factor in the cost savings associated with:

  • Paperwork
  • The storage and handling of paper forms
  • Lost forms and data entry errors
  • Resumption of the resulting data collection

One Coral Collect subscription covers an unlimited number of users.

Unlike some software licenses, ours is based purely on the volume of data collected and stored in the Coral platform.

And if the volume of data causes you to migrate to the higher plan, the ROI remains greatly beneficial, and it’s even more true if your data collection and processing team consists of more than one person.

Interested in buying your company 40% more time? Watch this introductory video to learn more about Coral Collect or visit our registration page to sign up or connect with a member of our customer support team.