Cloud technology has continued to increase in popularity in recent years. This growth is driven by the fact that users can access stored documents, applications, and additional processing capacity without having to invest in their own software and hardware systems.
Most businesses have found that cloud storage is the right solution, but some organizations prefer to use local based software and databases. Some use cases, like a field data collection application, will only reach its full potential if utilized with a cloud-based solution. On the other hand, a simple word processing application may be able to function properly on local infrastructure.
There are advantages and disadvantages to both solutions, and this article will help you understand the pros and cons of each!
Understanding Cloud Storage Solutions
Cloud storage solutions refer to technology that allows to store information online rather than in a specific server and location. Typically, a third-party service provider manages the cloud storage platform, and you can access the information from anywhere.
Advantages of Cloud Storage
There are many advantages to cloud storage solutions, including the following:
- Cost-Effectiveness
- Improved Accessibility and Scaling
- Enhanced Data Integrity and Recovery
Cost-Effectiveness
Cloud-based options are more cost-effective. You are generally paying based on your usage, so you will only be required to pay for what you use.
Local based solutions require physical infrastructure that costs the same to install and maintain whether you use 1% of its capacity or 100%!
Improved Accessibility and Scaling
A mobile forms app that integrates with cloud storage can allow your field inspectors to create digital forms and upload results directly to a database – which can be accessed from anywhere, at any time. The only requirement is an internet connection (unless your solution allows you to work offline, which is usually the case), and you can have a fully functional field data collection app in the palm of your hands!
The improved accessibility this provides also makes it easier to scale your operations. If your business experiences seasonal demand or unexpected increases, the service provider can increase your available storage capacity on the spot.
Enhanced Data Integrity and Recovery
Regardless of which data collection methods you use, keeping a history of changes and having the ability to recover data are essential. Field data collection software that uses cloud-based solutions lets you do just that!
All of the survey data collection that has occurred is duplicated in several places, ensuring the security and integrity of the data. You can roll back the system if an unwanted change is ever made, but those changes that are intentional will be automatically synced and updated across every device.
Disadvantages of Cloud Storage
While there are many benefits to cloud storage, not every solution is perfect. These are some of the disadvantages related to cloud solutions:
- Reliance on a Third-Party
- Added Security Risks
Reliance on a Third-Party
One of the few downsides to a cloud-based inspection app is that you are dependent on the company that developed the solution to access your data. In other words, you are relying on the supplier for performance.
Added Security Risks
If access to your field data depends on a cloud service provider, you are also trusting them to keep your data safe. Your organization does not have exclusive control over the security of your data, so you must trust them!
What about Local Storage Solutions?
A local storage system keeps digital data on physical devices like solid-state drives, hard disc drives, or other infrastructure. You can access the data stored on local storage solutions if you are connected to the local network or if you connect the device to your computer.
Advantages of Local Storage
Local storage systems have some advantages like the following:
- Fast Speeds
- Enhanced Security
Fast Speeds
Since an external or internal hard drive does not need to upload to the cloud or download the data, you can access the information much quicker.
Enhanced Security
When you use physical devices to store field data collection forms, you have complete control over how the information is stored and who can access it. Your organization can design strict security protocols to ensure your data is kept safe.
Disadvantages of Local Storage
Here are some of the disadvantages of local storage:
- Lack of Accessibility
- Increased Costs
- There is no Back-Up
Lack of Accessibility
The biggest drawback of local storage is that your data is not easily accessible. It can be complicated to share survey data with team members and clients if they’re not all connected to the local network.
Increased Costs
A local solution can be more expensive because it requires investment for infrastructure, maintenance, and regular upgrading costs.
There is no Back-Up
If the server or hard drive that contains all of your survey data collection dies, the information dies with it! When you store information locally, you increase the risk of data loss due to fires, floods, or other issues.
Which Solution is Right for You?
Cloud storage solutions are the future. Local storage is the old way of working. However, many organizations continue to rely on it because they have misconceptions about data security and are resistant to change.
The advantages provided by cloud storage for field data collection far outweigh its disadvantages.
Looking for a cloud-based field data collector? Try Coral Collect for free!